The visual room booking system

Web-based booking system for rooms, workstations and other resources

Reserve rooms easily and visually! V:SCOUT’s room booking system enables you, employees and students to book rooms efficiently. Book your room directly in the floor plan or in the list of available rooms. The current booking status is displayed live in color on the floor plan. This gives you an immediate overview of which rooms are available and which are already booked.
Whether conference, meeting or training rooms – with central and transparent management, you can achieve more efficient utilization and fair allocation of your rooms – and take the pressure off your staff.
Do you have a presentation tomorrow and have forgotten to book a room? Or do you need space for a larger learning group? No problem: with the V:SCOUT room booking system, you can reserve, view and cancel existing bookings with just a few clicks from home or on the move.

Room booking integrated into V:SCOUT

RBS – The Room Booking System can also be integrated into V:SCOUT – The Visual Guidance and Orientation System. Our intelligent software helps you to manage all rooms as effectively as possible. Book directly via V:SCOUT.

The following V:SCOUT customers have integrated RBS into their room information system:

Room information & booking system
State Library
Berlin
Room information & booking system
University Library
Darmstadt
Room information & booking system
University Library
Augsburg
Room information & booking system
University Library
Tübingen

Selection filter for the room booking system

  • Structured overview of all locations and resources
  • Filter by location and resources
  • Multiple locations in one system
  • Listing of the selection of bookable resources: workstations, work booths (carrels), workstation trolleys for storing materials, group workstations, permanent lockers, devices for using microforms

RBS is a web-based booking system that can be used to manage and book not only rooms but also other resources (sports fields, bicycles, etc.) and appointments.

Features and benefits

  • Reserve rooms at any time

  • Fast, efficient and visual

  • Convenient use from home, on the move or on site

  • Effective utilization of the rooms

  • Relief for staff

  • Live status display of the rooms

  • Shibboleth, LDAP or PAIA integration

  • Visual plan

  • List of rooms that can be reserved

  • Occupancy status of all rooms in color

  • Daily view with booking times

  • Weekly view with occupancy display

  • Generate and manage booking requests with a click in the plan

  • Individual booking rules (e.g. only 3 bookings per week with max. 6 hours)